EXHIBITING - OHIO
 

    

17th Annual

Ohio Deer & Turkey Expo
March 20-22, 2009

Bricker Building

Ohio Expo Center
(State Fairgrounds)

717 E. 17th Ave

Columbus, OH 43211

 
ATTENDEE PROFILE
(Activity & Economic)		 (click here)
FLOOR PLAN (click here)
BOOTH RESERVATION FORM (click here)
BOOTH SPECIFICATIONS (click here)
HOTELS (click here)
 
   
 
 
 
BOOTH FEES 
PAYMENT IN FULL BY -
DEADLINES: 1) Jan. 15 or Earlier 2) Jan. 16 - March 18 3) March 19-20
  MAY QUALIFY FOR
ALL REFUNDS		 MAY QUALIFY ONLY FOR
INSURANCE REFUND
• NO REFUNDS
• $50 processing fee added to base rate.
Booth Size 10x10 10x10 10x15 10x10 10x10 10x15
Booth Location Interior Corner Shooting Interior Corner Shooting
Booth Fees            
• 1-5 booths 505+55 580+55 680+55 505+55 580+55 680+55
• Bulk Rates      
MUST INCLUDE $55 EVENT INSURANCE FEE TO BE FULL PAYMENT
   6 booths $4.29/sq. ft + $55
   8 booths $4.24/sq. ft + $55
   10+ booths $4.19/sq. ft + $55
 
Show-Site Booth Liability Insurance: $55 Required
per exhibitor per expo (set-up through tear-down)
  
Booth shared by two companies
- add $200 per 10' both
REFUNDS AVAILABLE with full payment by January 15
1) Early Full Pay
5%
2) Multiple Show:
  2nd Expo
4%
  3rd Expo
6%
  4th Expo
8%
  5th Expo
10%
3) Multiple Booth:
  2nd Booth
4%
  3rd Booth
6%
  4th Booth
8%
  5th Booth or more
10%
 
Allowed ONLY on full payments (booth & insurance) made January 15 or earlier.
Allowed ONLY after full payment is received; no deduction with payment.
DISCOUNTS:
1) Manufacturer's Rep 10%
  (1-5 booth; bulk rate after that)
2) Non-Profit Group 25%
  (interior booth only; full price for corner booth)
EVENT INSURANCE REFUND OPPORTUNITY
   a) This is event insurance covering your exhibit space at each expo. It is not the same as your product liability insurance. These two insurances are unrelated and totally different.
   b) Detailed instructions and forms will be provided when you receive your exhibiting contract.
 
HOW, WHERE & WHEN to submit your completed
2008 certificate of event liability insurance to earn a refund.

1

 HOW TO SUBMIT CERTIFICATE:
Have your insurance agent send the completed certificate naming TCC as additional insured to Shoff Darby Companies (our insurance agent). The certificate must be complete, accurate and received before deadline. Do NOT send the certificate to Target Communications!

2

 WHERE TO SEND CERTIFICATE:
Shoff Darby Companies, Attn: Allison Steeves, 6527 Main St., Trumbull, CT 06611 Send by Fax: 203-268-0687 or E-mail: steeves@shoffdarby.com (Phone: 203-445-2123)

3

 WHEN CERTIFICATE MUST BE RECEIVED (by our insurance agent):
Any time prior to 5:00 p.m. EASTERN TIME, the Wednesday prior to each expo. Certificate will not be accepted if received after that time; you will then be covered by the show insurance policy provided by Target Communications and there will be no refund.
 
YOUR AGENT MUST:
  1. Include business phone number.
  2. List your exhibiting name (if different from the company name on the insurance policy).

    If this information isn’t provided, and we have a question, we may not know who to contact, in which case you would get no refund.

CERTIFICATE APPROVAL/REJECTION
Insurance certificate approval/rejection will come from Shoff Darby Companies. If there is a problem, a Shoff Darby representative will contact your insurance agent -- if Shoff Darby has the necessary contact and identification information. Have your agent call Shoff Darby (860-283-6640) if there are questions.

REFUND -- Refunds will be mailed the first week after each expo to those who qualify for a refund.
Shoff Darby issues a refund and sends it directly to you. There will be NO insurance certificates checked at any expo, and NO refunds made at any expo.

INSURANCE COVERAGE WITHOUT CERTIFICATE
If your insurance agent cannot provide an approved certificate or you choose not to provide one, you will be insured through the event insurance that is included with your booth fee.
 
IMPORTANT DETAILS -- INSURANCE FORM COMPLETION
  1. Liability Insurance SAMPLE FORM (with detailed instructions for completion). (Click here to download Insurance SAMPLE FORM.)
  2. A CERTIFICATE FORM for your insurance agent’s use. (Click here to download Insurance CERTIFICATE FORM.) Some of the required information is in place, to make certificate completion easier. However, if your agent prefers to use his own certificate form, be sure the necessary information is COMPLETE, CORRECT and CURRENT.
SET-UP HOURS
Thursday 1:00 pm – 7:00 pm
Friday 8:00 am – 1:00 pm
 
EVENT PUBLIC HOURS
Friday 3/20 2:00 pm – 9:00 pm
Saturday 3/21 9:00 am – 7:00 pm
Sunday 3/22 9:00 am – 4:00 pm
 
TRADESHOW FRIDAY
Friday 3/20 2:00 pm – 9:00 pm - Open to Dealers and Public
© 2008 Target Communications